5. Preservation Readiness: Organizing Digital Newspapers for Preservation

Organizing digital newspaper content is a process through which an institution assesses, documents, and sometimes refines its file naming and folder usage conventions.

As described in previous sections, an institution’s newspaper content is often created and/or acquired by a range of players and over a long span of time. Different collections within an institution’s holdings may conform to different file-naming conventions and folder conventions. Documenting these conventions clearly and/or normalizing these disparate collections by applying a unified schema enables future curators (and users) to retrieve, validate, and if necessary, reconstitute these collections in the future. As such, organizing digital newspapers is an important step in the preservation readiness process.

This process of organizing digital newspaper content builds upon curatorial work described in earlier sections of these Guidelines, specifically:

  1. Inventorying how much digital newspaper content an institution is managing and where it is located;
  2. Identifying the range of file formats and performing any necessary normalizations or migrations;
  3. Exporting and consolidating metadata for all collection(s); and
  4. Producing checksum manifests for this content.

Once these preliminary activities are complete, curators can effectively organize their digital newspaper content for archival storage.